How to Use: For Scholarship Operating Agency

“From posting scholarship announcement to checking selection results in one place.”

Scholarship Commons for scholarship operating agency members operates the entire selection process, which covers from making scholarship announcement post to evaluating scholarship applicants.

1. Membership Subscription

Scholarship Commons offers a variety of memberships depending on the type of the scholarship operating agency (for-profit organization, non-profit organization, individual etc.). Memberships for operating agencies include standard, basic (flat-rate), premium, partner, and tailor-made custom memberships. Select your desired membership and contact Scholarship Commons to subscribe.

2. Scholarship Program Registration

An operating agency can register and manage its scholarship programs online on the Scholarship Commons platform. After logging into the website using the institution’s account, click the [Program Registration] button at the top of the screen to start scholarship program registration. Please enter your scholarship programs online.

In step 1, please provide the basic information of the scholarship program. A customized registration system will be provided in accordance with the provided details.

In step 2, please fill out the scholarship announcement post online.
You can temporarily pause the process by clicking the [Exit] button at the bottom of the screen at any time, and resume the process by clicking the [Scholarships in Progress] menu.

In step 3, please create the scholarship application form and evaluation form online. A scholarship application form is automatically created based on the information entered in the previous step. Please complete the scholarship application form by adding or removing required items.

In the final step, please review the details and finalize the registration. You can check the final document by clicking the [Preview] button, and edit the information by clicking [Go to 1-3 Step] button.

Submitted scholarship applications will be reviewed and posted. The scholarship announcement posted online is open to all users. Posted scholarships can be found on the website of the operating agency and in the scholarship search results.

3. Submission of Form Online

Scholarship Commons provides a service that allows the operating agency to receive the scholarship application form online, without having to receive it by mail. When the application period begins, click the [Operating Agency’s Home] > [Scholarship Management] > [Application Details] button in order to check the application status in real time.

4. Online Evaluation

Scholarship Commons enables the appointment of an evaluator and checking of results online. Before the evaluation process begins, appoint an evaluator by clicking the [Operating Agency’s Home] > [Scholarship Management] > [Evaluator Management] menus in order.

Note: When appointing an evaluator, please search for and add the evaluator, and then click the [Appoint Selected Evaluator] button to complete the appointment.

When the evaluation period starts, the evaluator submits the evaluation assessment result after evaluating the application. The operating agency can check the details of the evaluation provided by the evaluator by clicking the [Operating Agency’s Home] > [Scholarship Management] > [Evaluation Details] menus in order.

Upon completion of evaluation, you can check the evaluation results online and select a scholarship candidate. Please select a number of final candidates to match the planned number of candidates, and click the [Select as Scholarship Candidate] button to complete the selection of scholarship candidates.

5. Announcement of Selection Results

Scholarship Commons automatically informs all applicants of the scholarship selection results, without having to contact students separately. A part of the scholarship application details accessible only by the applying students is shown below, and applicants can check the scholarship selection results via email and on the website on the scheduled announcement date.

6. Scholarship Payment

Please award the scholarship money directly to the selected scholarship recipients on the scheduled award date. Scholarship payment information can be found by clicking the [Operating Agency’s Home] > [Scholarship Management] > [Selected Recipients] menus in order.

Note: Students who do not submit additional documents, such as bank account number for scholarship payment, will be considered as giving up the status of scholarship recipients, and the scholarship will not be awarded.